Contracts first
No contract, no numbers
Worth remembering
No contract, no numbers, and a closed month cannot be priced later
Attach a contract to everyone in the first month you use payroll. A month that ends without a contract is not paid and cannot be calculated afterwards. Any row without a contract shows an amber warning so you can catch it in time.
A contract is the pay rules for one person. Tap Manage contracts at the top of the tab, build a contract as a template, then attach it to each person, or tap Add contract on the row of anyone who has none.
- Pay type: hourly, daily or monthly.
- Overtime: one tap applies Thai legal rates, 1.5x on weekdays and 2x on days off or holidays, or set your own.
- Social security: 5 percent, capped at 875 baht a month with a 1,650 baht floor, and you choose which half-month it comes out of if you pay twice a month.
- Attendance bonus, a late penalty with grace minutes, leave quotas per type and whether each is paid, and allowances.
- When you attach a contract the app asks when it takes effect, and you can back-date it to earlier months. A month that ended before the contract began is not paid, and cannot be priced later.
Two modes
Pay the roster, or pay the clocked hours
Set on the Settings tab under Report Calculation Mode. Schedule based pays the hours of sent shifts, even if you do not use check-in at all. Check-in based pays the hours between real check-in and check-out, and choosing it switches check-in on for your staff at the same time.
In schedule mode, an approved check-out correction does change the paid hours.
The monthly run
Look, adjust, mark as paid
Pick the period at the top: monthly, or half-months 1 to 15 and 16 to end, as set in Settings. Total net sits at the top; mid-month it reads Pay this period with a projection if every shift happens. Each person is one row, tap to see base pay, paid leave, overtime, holiday, bonus, social security, late penalty and net.
Editing one day
Tap a day
In the person's daily list.
Pick a change
Set hours, a different shift, no-show, convert to leave, or remove.
Payslip changes, roster does not
The paid hours change; the shift they received in LINE stays as it was.
Add a bonus, a deduction or a note per person per period, with a line the employee will see. Once paid, tap Mark as paid: the period locks and nothing can be edited until you unlock it.
Payslips
Tap Share, pick their chat in LINE
Open the person's row and tap Share Payslip. The app makes a PDF and opens the LINE share sheet so you can send it straight to them. A mid-month payslip shows what has been earned so far, not a projection.
In their app, staff see My Contract: their pay, overtime rules, holiday pay, social security and leave quotas. There is no payslip screen in the app; payslips come only from you.
Rules worth knowing
Four facts that answer most questions
- The late penalty is deducted automatically, on every day that is late beyond the contract's grace minutes. There is no approval step.
- WorkCo does not calculate income tax. Net is earnings minus social security minus penalties, plus or minus your adjustments.
- Editing a contract template does not change the rates of people already on it. Paid-leave day counts are the exception: those do follow.
- A manager with Reports and contracts can view and add contracts. Editing numbers, adding bonuses and marking a period paid need the Payroll edit permission.
All the guides
The other tabs in your app
In the same order as the menu on your phone. Tap any tab to open its guide.
FAQ
Questions people actually ask
This month's numbers look too low.
Is Payroll available in Taiwan?
Can staff see each other's pay?
Try it yourself
Free while your team is up to 20 people. No card, about two minutes to set up, then invite your team on LINE.