The one rule
Until you tap Send, nobody has been told
Everything in the system starts with the schedule. You can assign, change and delete as much as you like: until you tap Send it is all a draft. Your staff see nothing, and no shift reminders go out.
That is useful: you can get it wrong as many times as you need and nobody is disturbed. It is also the one thing that catches people out, because a schedule you forgot to send is a schedule your team never saw.
The life of one shift
You assign it
Tap a cell in the grid and pick someone.
Draft
No tick yet. Your team has not been told.
You tap Send
It goes to each person's LINE chat.
Sent
The shift now carries a tick.
Three views
What you send depends on where you tap Send
This is the part people get wrong most often. There is one Send button, but it does not always send the same amount. What goes out depends on which view you are looking at when you tap it.
Where you tap Send, and what goes out
Day view
Sends that one day only.
Week view
Sends the whole week you drafted.
Month view
Sends the entire month at once. Fill in every week first, then tap Send here.
Worth remembering
One Send button, three different amounts
Day view sends one day, Week view sends the week, Month view sends the month. Before you tap Send, check which view you are in. A schedule you forgot to send is a schedule your team never saw.
The tick
How to see what has already gone out
A shift with a tick has already been sent to that person. A shift without one is still a draft. That is the whole system.
When you change something and send again, only the people whose shifts actually changed get a new message. Everyone else is left alone. The people who do get one still see their whole week or month, so they always have the full picture rather than a fragment.
What staff get
Your team installs nothing
The schedule arrives as a message in the LINE they already use every day. Nothing to install, no password to remember, no account to create.
Roughly what lands in their chat
Your shifts this week
Change a shift and send again, and they get an updated message.
Time savers
Four things that save you time every week
- Copy last week pulls last week's shifts in as drafts. Change what is different, then send. Guest shifts borrowed from another branch are not copied.
- In Week view, tap a person's photo to send just that one person's schedule, for today, this week or this month.
- Fixed days off fill themselves in when you send, so you are not marking the same people off every week.
- Running more than one branch: you can borrow someone from another branch for a shift, and add a note to any shift, like a function in the evening or a delivery in the morning.
Worth remembering
Tap a person's photo to send the schedule to just that one person
In Week view, tap a person's photo and choose to send today, this week or this month, for that person only. Handy when you changed one person's shifts and do not want to resend the whole team.
Worth remembering
Several branches: borrow staff across branches, and put a note on any shift
Someone from another branch can work a shift at yours without moving teams: pick them from the receiving branch's schedule. A note on a shift, like a function in the evening or a delivery in the morning, travels with it into that person's LINE message.
All the guides
The other tabs in your app
In the same order as the menu on your phone. Tap any tab to open its guide.
FAQ
Questions people actually ask
If I tap Send twice, does my team get the message twice?
Do my staff need to install an app?
Can I plan a whole month ahead?
If I delete a shift that was already sent, will they know?
Try it yourself
Free while your team is up to 20 people. No card, about two minutes to set up, then invite your team on LINE.